Privacy Statement
At CIIIC, we value the privacy of our website users and stakeholders highly. Therefore, we ask for your consent to use cookies.
As of March 1, 2025
1. WHO IS RESPONSIBLE FOR THE PROCESSING OF PERSONAL DATA?
This is the privacy statement of the Creative Industries Immersive Impact Coalition (hereafter: “CIIIC”, “we”, “our”, etc.). Through this four-year program, funded by the National Growth Fund, the Ministry of Education, Culture and Science (OCW), CLICKNL, and four implementation partners (NWO/Regieorgaan SIA, RVO, TNO, and Stimuleringsfonds Creatieve Industrie) aim to enable the creative industry and content creators to capitalize on opportunities surrounding immersive experiences. CIIIC also places a strong focus on safeguarding public values, such as privacy and inclusion, in the new digital, hybrid, immersive worlds.
CIIIC attaches great importance to privacy and the protection of personal data. In this privacy statement, we describe how we handle personal data and the rights you have as a data subject. All personal data is collected, processed, and secured in accordance with the General Data Protection Regulation (GDPR). CIIIC is the controller for the processing activities described in this privacy statement.
2. HOW CAN YOU CONTACT US?
For questions or comments regarding the processing of personal data by CIIIC, you can contact us at info@ciiic.nl.
3. FROM WHOM DO WE PROCESS PERSONAL DATA?
We process personal data from individuals with whom we have direct or indirect contact or have had contact with in the past. Examples include: our contacts in the creative and knowledge industries, future contacts, their representatives, individuals connected to companies we have a relationship with, have had a relationship with, or wish to establish a relationship with, including suppliers, and anyone who shows interest in our activities.
4. WHAT PERSONAL DATA DO WE PROCESS?
Below is an overview of the categories of personal data we process:
Categories of personal data | Examples |
|---|---|
Identifying contact information | First and last name, gender, date of birth, address details, phone number, email address |
Professional background information | Company/organization, position, specialization, website, LinkedIn address |
Involvement with CIIIC | Involvement in projects, participation in events, subscription to newsletters |
Correspondence | (Email) correspondence, messages you send us via social media, (notes of) conversation recordings |
Website and social media usage information | Activities on our website and social media, IP addresses, information collected through cookies (see also under Cookies), data you actively provide or fill out in forms, data about the device you use to visit our website |
Job application data | CV, Cover letter |
Service provider data | Invoice information, payment data |
5. HOW DO WE OBTAIN YOUR PERSONAL DATA?
Most of the data we receive is provided directly by you, such as when you fill out information on our website, communicate with us, or participate in an event or project. We may also actively approach individuals who may be interested in CIIIC’s activities. Additionally, when you visit our website www.ciiic.nl, we use cookies to collect information about your visit. For more information, see section "10 Cookies". If you follow CIIIC on social media or communicate with or about CIIIC, we may have access to part of your public profile data. If you share information about CIIIC via social media, your data may be visible through those platforms. CIIIC also monitors social media channels and may gain access to data on social media related to you.
6. FOR WHAT PURPOSES DO WE PROCESS YOUR PERSONAL DATA AND ON WHAT BASIS?
Purpose & legal basis | Examples |
|---|---|
To establish a relationship with you. Legal basis: Legitimate business interest and consent | Seeking and approaching potential contacts (e.g., at events or online), processing your registration as a contact, recording data about you, your organization, position, and specialization |
For relationship management and maintaining contact with you. Legal basis: Legitimate business interest and consent | Keeping you informed about events and projects you are involved in or may find interesting, connecting you with other contacts for possible collaborations, sending newsletters, responding to messages you send us |
To facilitate events. Legal basis: Necessary for the performance of the contract | Processing your registration and sending event-related information, recording dietary preferences |
To process your job application. Legal basis: Necessary for the performance of the contract and consent | Registering and processing your application letter, conducting and evaluating your interview, retaining your application data for future positions |
For the development and improvement of our services. Legal basis: Legitimate business interest | Maintaining an overview of our contacts, conducting internal audits and evaluations, improving website quality, assessing feedback from CIIIC’s events and projects |
To combat fraud. Legal basis: Compliance with legal obligations | In order to comply with legal obligations, we may provide your personal data to third parties |
To protect CIIIC’s and third-party interests. Legal basis: Legitimate business interest | Protecting intellectual property rights |
To ensure the security and stability of IT systems. Legal basis: Legitimate business interest | Monitoring IT systems, conducting internal audits and research |
To enter into agreements with suppliers and other partners. Legal basis: Necessary for the performance of the contract | Maintaining contacts, acquiring services, and making payments |
7. TO WHOM DO WE DISCLOSE PERSONAL DATA?
CIIIC may use third-party services to process your data in accordance with this privacy statement. These parties act as processors for CIIIC, and CIIIC ensures that these parties provide sufficient guarantees regarding technical and organizational security measures. Third parties acting as processors for CIIIC will have a data processing agreement that stipulates they will process data solely on behalf of CIIIC. When we organize an event or project together with third parties, we may share data with them. If necessary, we will inform you separately about this. Your data will also be shared with other parties outside CIIIC if we are legally required to do so, such as supervisory authorities, or if we need to perform a contract with you or fulfill our commitments to you. Additionally, we will share your data with other parties that we need in the context of our services.
8. DO WE TRANSFER PERSONAL DATA TO OTHER COUNTRIES?
CIIIC may use third-party services to process your data in accordance with this privacy statement. These parties may be located outside the European Economic Area (EEA). Your personal data will only be stored or processed outside the EEA by us or by third parties if this complies with the applicable regulations for transferring personal data to countries outside the EEA. This means that we will only transfer your personal data to countries outside the EEA if the European Commission has decided that the third country ensures an adequate level of protection, or if other appropriate safeguards are provided.
9. HOW LONG DO WE RETAIN YOUR DATA?
Your data will not be kept longer than necessary for the purposes for which it was collected or processed. CIIIC has different retention periods depending on the purpose and category of data. If we no longer need personal data for the purposes described above, we may still retain the data for archiving, legal proceedings, or research purposes.
10. COOKIES
Cookies are small text files stored on your computer, smartphone, or other device when you visit our website. Cookies help us make the website function and analyze its performance. Cookies remember data from your previous visit so that the site works better and so that we can improve the website. We use both first-party cookies (cookies placed by us) and third-party cookies (cookies placed by others). Cookies do not give us access to your computer, smartphone, or other device. We only use cookies that have no or limited impact on your privacy. You can adjust the settings in your web browser to reject cookies. This may mean that our website is no longer fully functional. CIIIC uses the following cookies:
Functional cookies: These cookies are necessary to provide the service you requested, e.g., remembering your login details.
Cookie | Domein | Levensduur | Purpose |
|---|---|---|---|
CIIIC-cookies | ciiic.nl | 29 days |
|
Em_cdn_uid(Embedly) | ciiic.nl | 1 year | Used to display interactive content on our website. |
VISITOR_INFO1_LIVE(Youtube) | youtube.com | 179 days | Estimates your internet connection to ensure videos are displayed correctly. |
Analytical cookies: These cookies help us improve our website by analyzing visitor numbers, clicks, and page views.
Cookie | Domein | Levensduur | Purpose |
|---|---|---|---|
_ga(Google Analytics) | ciiic.nl | 2 years | Assigns a unique ID to visitors to analyze how our website is used. |
_gat(Google Analytics) | ciiic.nl | 1 day | Used to limit the number of requests. |
_gid(Google Analytics) | ciiic.nl | 1 day | Assigns a unique ID to visitors to analyze how our website is used. |
YSC (Youtube) | youtube.com | Session | Tracks which videos a user has watched. |
11. WHAT HAPPENS IN THE EVENT OF A BUSINESS TRANSFER?
In the future, parts or assets of CIIIC may be transferred to a third party or CIIIC may merge with a third party. In such a case, your personal data may be transferred to that third party. CIIIC will inform you in advance in such cases.
12. WHAT ARE YOUR RIGHTS?
You have several rights with regard to the processing of your data (see below). If you want more information or wish to exercise any of these rights, please email us at info@ciiic.nl.
- Right to withdraw consent, if we have asked for your consent for certain processing
- Right to access
- Right to rectification if your personal data is incorrect or incomplete
- Right to erasure if personal data is no longer necessary for the purpose for which it was collected, if consent is withdrawn, if you object to processing based on legitimate interest, or if the processing is unlawful
- Right to restriction of processing if you dispute the accuracy of the personal data we process, or if you have objected to processing
- Right to data portability
- Right to object to processing or direct marketing. You have the right to object to the processing of your data based on legitimate interest. We will then reassess whether your data should no longer be used. You can also object specifically to the use of your data for direct marketing
- Right to object and human intervention in automated decisions
- Right to lodge a complaint. You can lodge a complaint with CIIIC via info@ciiic.nl or with the Dutch Data Protection Authority.
13. HOW DO WE PROTECT YOUR PERSONAL DATA?
We take appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized modification of personal data. Only individuals who need access based on their role will process your personal data. All these individuals are bound by confidentiality agreements.
14. CHANGES
We may modify our privacy statement from time to time. This could be due to new data processing activities or changes in regulations or technological developments. In case of significant changes, we will notify you. If necessary, we will ask for your consent for any modified or new processing.